Organization in a Digital World
By: Kayla Stevens 03/03/2015
In today’s world, organization is the key to success. Without maintaining a clear set of organizational standards, a company is prone to a wide range of issues - from poor communication to a decrease in quality, the results won’t be positive. With the advent of technologically-driven workplace cultures, organizational standards have evolved and revolutionized the way we operate a business. Keeping organized in a digital world is more important than ever, and here are a few things to keep in mind to ensure optimal organization.
Perhaps the most advantageous feature of the digital world is the many cloud services that are offered. Countless options exist, and at this point, there is practically no reason not to use them - they centralize all of your work and information, they can be accessed from virtually anywhere, and their simplicity is absolutely stunning. Going fully digital can be intimidating, but keeping everything in one centralized location has plenty of perks. From ease of access to less paper waste, it works wonders for digital organization.
This brings us to communication, one of the most important factors behind proper organization. At this point, the benefits of proper communication amongst employees are well-documented. However, with the push towards electronic communication, it becomes a bit too easy to fall prey to a messy inbox, or poor lines of contact. Ensure that all information is accessible to all necessary parties by keeping a clear line of communication available. Once again, this is where the cloud becomes a highly convenient option - don’t be afraid to use it!
Finally, as with physical spaces, don’t forget to clean out the clutter every now and then. Even the best of digital organization services can gradually be bogged down with too much clutter. From excess emails to irrelevant information, excess clutter will naturally build up over time, which is problematic - as Forbes notes, it can even be costly. Take some time every so often to clean out what is no longer necessary. Sort everything into files (after all, proper book keeping is important) and clean up the interface - all of a sudden, everything looks great and is easier to navigate. Plus, that feeling of refreshment that comes from a satisfactory cleaning job might just rejuvenate you a bit!
Staying thoroughly organized requires discipline and responsibility, and although it may be occasionally taxing, it will work wonders - productivity will improve, the risk of lost information will drastically decrease, and everyone’s job will be much easier. The importance of organization cannot be overstated, and with today’s digitally-focused workplace culture, it’s just as necessary as ever. As simple as many digital services are, they still require upkeep from time to time, but staying ahead of the curve is easier than ever. Besides, there’s an app for that. Good luck!