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Community Blog / Digital Tools Perfect for Small Business Compliance

It can be difficult for small businesses to remain compliant with employment, IT, legal, and reporting regulations. Falling out of compliance can result in fines and business litigation. Large companies have access to professionals that are experienced in these fields and allow the CEO and management team to focus on the big picture. As a small to mid-market entrepreneur, you have to look at the big picture, the small picture, and everything in between. Luckily, there are some foolproof, digital tools to help your business stay compliant with the least amount of effort.

Human Resources

A human resources professional is vital for any company that has more than a couple employees (and even with only a couple, you better make sure all rights are being met). In addition to handing out paychecks, human resources professionals ensure that employees are receiving all protections and rights required by labor laws, and in turn it protects the company from missteps in this ever-changing and complicated arena. 

Paychex is a scalable, easy-to-use human resource solution that offers personal access to a dedicated HR professional that is available on call or on site. Its online HR department improves efficiency, accuracy, labor performance, and compliance. Paychex has off-the-shelf HR essentials while providing customized services, including custom employee handbooks and extra HR support. Paychex even assists you with 401(k) and retirements plans. Still confused? Call your Paychex HR professional for an on site visit to resolve any employee management and compliance issues.

Payroll

Don’t need all the bells and whistles of an outsourced HR department, and are still handwriting checks and the company leger? That method is neither efficient nor accurate - and just wait until tax season rolls around. Enroll with SurePayroll to quickly and seamlessly automate your payroll process and reporting.

SurePayroll helps you pay salary, hourly, and 1099 employees while recording earnings, deductions, hours worked, and even benefits like vacation, sick, and personal time. This software allows your keep a close eye on your payroll and taxes with its preview feature to ensure accuracy, and its automated reports after payroll has been run (also equipped with an option to stop a direct deposit). It also automatically records data to be used when filing and paying federal, state, and local taxes, which SurePayroll also does for you. SurePayroll’s key feature, however, is that it monitors payroll deadlines, bank holidays, and updates to ensure compliance. Its smartphone app allows you to run payroll from anywhere in the work and it will record in one central environment. If you’re still overwhelmed, call your personal payroll expert from SurePayroll’s award-winning customer care team.

IT Governance, Risk, and Compliance

The only thing that can be more confusing that information technology is its rules and regulations. TruComply is the cost-effective, easy-to-use IT Governance, Risk, and Compliance SaaS solution. TruComply identifies and tracks regulations and internal standards while creating an organizational control framework from these regulations. However, the key features of TruComply are its automated assessments and audits that measure and ensure compliance. This comes in handy, as you can access the Unified Compliance Framework (UCF) via TruComply and report against nearly 500 compliance and industry standards. 

Contracts

Verbal contracts are binding somewhere, but are they really what you want your business to rely on? When they said, “it’s all about the paper,” they were really talking about contracts instead of money. As a small business, you may feel unequipped to produce viable, legally binding contracts without the help of costly outside counsel. However, there are several affordable stock document resources that are customizable for your company.

Producing a contract and other documents isn’t enough because then you need the papers signed. It’s not always possible to meet face-to-face with the person signing the contract, leaving open the question of validity of online signatures. Luckily, there are wonderful contract-signing apps that help you collect legally binding electronic signatures.


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